Job Purpose

To manage the procurement of general and operational expenditure (OPEX) items for the organization’s sites in Vadodara. The role ensures timely, cost-effective sourcing of materials and services that support day-to-day business functions, while maintaining compliance with internal standards, safety, and environmental regulations.

Principal Accountabilities

1. Procurement Operations

• Source and procure general and OPEX items as per user requirements.
• Coordinate with internal stakeholders to understand specifications and delivery timelines.
• Ensure timely issuance of purchase orders and follow-up for on-time delivery.

2. Vendor Management

• Identify and evaluate local suppliers based on quality, cost, and reliability.
• maintain a database of approved vendors and update it regularly.
• Negotiate favorable terms and conditions with suppliers.

3. Documentation & Compliance

• Ensure accurate documentation of procurement transactions.
• Comply with internal procurement policies and IMS standards.
• Support audits and provide the necessary documentation as required.

4. Reporting & Analysis

• Maintain procurement MIS and generate reports on purchase trends, cost savings, and supplier performance.
• Analyze market trends and pricing to support cost-effective buying decisions.

5. Cross-functional Collaboration

• Work closely with stores, finance, and user departments to ensure smooth procurement operations.
• Coordinate with the EHS team for compliance in vendor selection and material handling.

6. Safety, Health, Environment & Compliance Responsibilities

• Ensure compliance with all applicable safety, health, and environmental regulations as per ISO and Responsible Care (RC) standards.
• Participate in safety audits, inspections, and risk assessments relevant to procurement and vendor operations.
• Support the implementation of process safety measures by ensuring that procured goods and services meet safety and environmental specifications.
• Maintain documentation and records to support internal and external audits related to ISO, PSM, and RC compliance.

Major Challenges

•  Managing urgent procurement needs while ensuring cost-effectiveness.
•  Maintaining vendor performance and delivery timelines.
•  Adapting to changing priorities and business requirements.
•  Ensuring vendor compliance with safety and environmental standards.

Decisions

Key Decisions Taken by Job Holder:

• Selection of vendors for routine procurement within delegated authority.
• Negotiation of pricing and delivery terms for general/OPEX items.
•   Decisions Requiring Superior Approval

Decisions Requiring Superior Approval:

• Finalization of high-value contracts or rate agreements.
• Onboarding of new vendors outside the approved list.

Interactions

• Site Operations Team
• Finance Team
• EHS and Stores

Behavioural / Leadership Competencies

Communication Skills

• Excellent communication skills, both verbal and written, with the ability to effectively interact with employees and stakeholders.

Teamwork & Collaboration

• Strong teamwork and collaboration skills to work effectively with various departments and stakeholders.

Time Management

• Effective time management skills to handle multiple tasks and meet deadlines